KIM has acquired a software licence for “Citavi - reference management and knowledge organization”. Researchers and students at the University of Konstanz can use this programme for study, teaching and research purposes at the university and at home.

Licence and installation

Duration: The current licence is valid until 31 March 2021.

1. Install Citavi Free

Download Citavi Free from the official website (download file: 105 MB) and install the programme on your computer.

System requirements:

  • Windows 10, 8, 7 and Windows Server 2012 or later
  • Installing on a Mac (from the Citavi handbook)

2. Set up your Citavi account

  • Register for a Citavi account at
  • Using a licence key, you can upgrade from Citavi Free to the full version of Citavi. Every university member can use Citavi Team without limitations on all their personal devices.

3. Enter the licence information

Access your Citavi account to find your licence information and instructions on how to enter it. The quickest way to access your Citavi account is by using the following link:

4. (optional): Settings file for local catalogues and databases

You can reconfigure the default settings with the settings file. The following can be adjusted:

  • The choice and order of the library catalogues and databases that deviate from the standard installation
  • Login data for licensed data bases
  • Connection to our link resolver

Right-click to download and “save target as”:
Settings file for Citavi 6 (as of July 2018)
Settings file for Citavi 5 (as of July 2018)

Follow these steps to import the settings file for Citavi:

  • Start Citavi and open a project.
  • Select "Tools” “Import or export settings” from the menu.
  • Select “Import”.
  • Click on "Browse" in order to select the downloaded file.
  • Click on “Next”.
  • Select the settings that you would like to import (we recommend: all).
  • Click on “Finish”.

Welcome to Citavi 6

  • To avoid mixing up versions, we recommend uninstalling previous versions.
  • Download the Citavi 6 Setup.
  • Install Citavi on your PC, start Citavi and log in with your account data.
  • The first time you start Citavi 6, an assistant will help you set up the program: it searches for Citavi 5 projects and offers to convert them to Citavi 6 format.
  • The first time you open a Word document that you created with the Word Add-In, the Citavi 6 Word Add-In will ask you to convert the fields for Citavi 6.

What's new in Citavi 6 and what’s changed?

Please note:
Were you previously using placeholders to create your publications?
If you previously used Citavi's Publication Assistant to insert placeholders in LibreOffice or OpenOffice do not install the upgrade to Citavi 6!
If you are using Citavi's Publication Assistant to insert placeholders in Microsoft Word, convert your placeholders to fields with Citavi 5 (see the Citavi 5 manual). After that install the upgrade to Citavi 6.
As before: All team members must use the same Citavi version. Projects in Citavi 6 format cannot be opened by previous versions

Organising knowledge

Citavi provides several options for organising references. For example:

  • Keyword assignment
  • Creation of a category system
  • Management of personal files
  • Task planning

For further information, please see the Citavi Manual

Create a bibliography

You can use Citavi to quickly create bibliographies in various citation styles.

For further information, please see the Citavi Manual.

Cite while writing and automatically create your bibliography

Depending on which word processor you are using, there are various possibilities to utilize Citavi while you write.

For further information, please see the Citavi Manual.

Use Citavi in a team

You can use Citavi in a team setting.


  • All participants will need to use the same version of Citavi for the team project.
  • Use Citavi on a shared network drive:
    Your Citavi team project must be stored on a drive that everyone can use. Available options include a jointly administered chair network or the file server at the university. You can save your files on this server and access them from home using a VPN.
  • Collaborating in a Team in the Cloud: Citavi 6 allows you to work on a project with others using the Citavi Cloud.

For further information, please see the Citavi Manual.

Instructions for Citavi